Vertix^® Systems Limited Privacy Policy

Effective Date: 30th May 2024

By reading and continuing to use the site you agree to the following conditions of use.

This website is a service operated by:-

Vertix^® Systems LimitedLimited

The Maltings

East Tyndall Street

Cardiff

CF24 5EA

1. Who is using your data?

This Privacy Policy regulates the handling of personal data by the data controller:

Company Name: Vertix^® Systems Limited

Registered Office: The Maltings, East Tyndall Street, Cardiff, CF24 5EA.

Company Registration Number: 13505914

Contact: Sales@Vertix.Systems

Vertix^® Systems Limited respects your privacy and adheres to use your details fairly and transparently. If you use this website, or otherwise provide us with personal information, you are agreeing to this Privacy Policy. Vertix^® Systems Limited complies with Data Protection Act 2018 and hereby endeavours to process your personal data within its best interpretation of this.

2. Which details may we collect and why

Personal data is collected via a price enquiry or sign-up form on our website and/or contact via email, letter or any other written correspondence with our company.

2.1 For users of our website and or/goods and services

For users of our website and or/goods and services, individuals contacting Vertix^® Systems Limited concerning our goods and services and companies who supply Vertix^® Systems Limited with goods and services, the following list identifies the kind of data we may hold about you:

Company Name
Trading Style
Postal address
Email address
Telephone number
Contact Name and Job title
Banking and invoicing details

The lawful bases Vertix^® Systems Limited use for collecting personal data are consent, legitimate interests or to perform contractually agreed activities. Your information will not be traded, sold, rented or passed on to third parties, with the exception of some selective processors that assist Vertix^® Systems Limited in the execution of our duties – e.g. Couriers. In exceptional cases Vertix^® Systems Limited may disclose your Personal Data to comply with mandatory laws or regulations. In such circumstances, Vertix^® Systems Limitedwill make reasonable efforts to inform you in advance in this respect, unless this is subject to legal restrictions.

Vertix^® Systems Limited will not ask for more information than we need for the purposes for which we are collecting it.

2.2 For current, prospective and former employees of Vertix^® Systems Limited

For current, prospective and former employees of Vertix^® Systems Limited, the following list identifies the kind of data we may hold about you:

Any references obtained during recruitment
Details of terms of employment
Payroll details
Tax and national insurance information
Details of job duties
Details of health and sickness absence records
Details of holiday records
Information about performance
Details of any disciplinary investigations and proceedings
Training records
Contact names and addresses
Correspondence with the Company and other information that you have given the Company.

The Company believes that those records used are consistent with the employment relationship between the Company and yourself and with the data protection principles. The data the Company holds will be for management and administrative use only but the Company may, from time to time, need to disclose some data it holds about you to relevant third parties (e.g. where legally obliged to do so by HM Revenue & Customs or Skills for Care or where requested to do so by yourself for the purpose of giving a reference). In some cases, the Company may hold sensitive data, as defined by the legislation, about you; for example, this could be information about health, racial or ethnic origin, criminal convictions, trade union membership or religious beliefs. This information may be processed not only to meet the Company’s legal responsibilities but, for example, for purposes of personnel management and administration, suitability for employment and to comply with equal opportunity legislation. Since this information is considered sensitive, the processing of which may cause concern or distress, you will be asked to give express consent for this information to be processed, unless the Company has a specific legal requirement to process such data.

Vertix^® Systems Limited will retain information collected about you only as long as you consent or as permitted for legitimate business purposes or as required by relevant regulations. We will implement and adhere to information retention policies relating to your information, and will ensure that your information is securely disposed of at the end of the appropriate retention period unless otherwise specified by you in writing or as part of a legal disposal hold.

3. Links to other websites

Certain links, including hypertext links, in our website will take you to external websites. These are provided for your convenience and inclusion of any link does not imply endorsement or approval by Vertix^® Systems Limited of the linked site, its operator or its content. Vertix^® Systems Limited does not accept responsibility for the content of any website outside of our site and encourages you to review the privacy policies of any websites linked to our own.

4. Cookie policy

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. We use Google Analytics cookies to provide statistics on site visitors and behaviour on our site. You are encouraged to review Google’s privacy policy to see how they use, collect, store and share your data.

By using our website, you agree that we can place these types of cookies on your device.

5. How your data is kept secure

Once Vertix^® Systems Limited receives your information, every effort will be made to ensure that the data is protected from unauthorised access, disclosure or use. A number of procedures are followed to ensure all personal data is kept secure, however Vertix^® Systems Limited cannot strictly guarantee the security of your data; any data you provide to Vertix^® Systems Limited is done so at your own risk.

6. Your rights

Vertix^® Systems Limited endeavours to be fair and transparent regarding how we collect, use and store your data. You have the right to receive details of the personal data we keep, as well as details of how we use the data.

Your rights concerning your personal details are as follows:

Right to correction, deletion and limitation: You are free to either communicate your personal details to Vertix^® Systems Limited or not. In addition, you always have the right to request Vertix^® Systems Limited to correct, edit or delete your personal data. You acknowledge that, in case of refusal of communication or request for the removal of personal data, certain services may not be available. You may also request to limit the processing of your personal data.
Right to objection: You have a right to object to the processing of your personal data due to serious and legitimate reasons. In addition, you always have the right to object to the use of personal data for direct marketing purposes; in this case you do not even have to give any reasons.
Right of free data transfer: You have the right to obtain your personal data provided by you to Vertix^® Systems Limited.
Right of withdrawal of consent: Insofar as the processing is based on your prior consent, you have the right to withdraw your permission.
Exercising your rights: You can exercise your rights by contacting Vertix^® Systems Limitedv ia e-mail to sales@vertix.systems
Automatic decisions and profiling: The processing of your personal data does not include profiling and will also not be subjected to automated decisions by Vertix^® Systems Limited.
Right to file a complaint: You have the right to file a complaint with the Information Commissioner’s Office (www.ico.org.uk). This is without prejudice to a provision for a civil court.

7. Amendments

Vertix^® Systems Limited will occasionally make amendments to the Privacy Policy to reflect feedback, changes in the law or any other reason the company feels the need to make appropriate changes. Therefore, you are encouraged to review the Privacy Policy periodically in order keep yourself informed as to how Vertix^® Systems Limited uses your data.